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Re: [Xen-devel] Organising a workshop to solve safety certification related questions (March 25/26, Cambridge, UK, Citrix)

Hi Matt,

> If you want some help putting the business case together at the top of Day 1, I am more than happy to help with that. 
thank you, that would be appreciated. Artem and Alex are also looking at helping. But nothing is set in stone: I will fire off 

> Also, should we have some discussion around the Elisa project and if there should be any cross working between Xen and that group?
Agreed: one way of looking at this would be to use learnings from the process we are starting in the Xen Project which could serve as input for Elisa.
Do you think it makes sense to invite Kate Steward? I can reach out to her, but this maybe somewhat premature. 

Maybe a slot about related initiatives would be good: as far as I understand there is an update about SIL2LinuxMP at embedded world Conference 2019 this week, which may be worth summarising.

Best Regards
P.S.: I am currently checking whetherCitrix can host more than 16 people for the meeting (which is the capacity of the meeting room I have booked) - it looks as if we will be close or beyond that number

On 25 Feb 2019, at 11:34, Matt Spencer <Matt.Spencer@xxxxxxx> wrote:

Hey Lars

If you want some help putting the business case together at the top of Day 1, I am more than happy to help with that.  Also, should we have some discussion around the Elisa project and if there should be any cross working between Xen and that group?


From: Lars Kurth <lars.kurth.xen@xxxxxxxxx>
Sent: 22 February 2019 15:26
To: xen-devel; Rachel Romoff; Nancy McGrory
Cc: Committers; Rich Persaud; Jarvis Roach; Matt Spencer; Artem Mygaiev; Robin Randhawa; Stewart Hildebrand; vfachin@xxxxxxxxxxxxxx; Alex Agizim; Irby Thompson; Giulio Corradi; Richard Bellairs; Hisao Munakata; George Dunlap; Oscar Ballan; Stefano Stabellini; Saraschandra Reddy Madem
Subject: Re: Organising a workshop to solve safety certification related questions (March 25/26, Cambridge, UK, Citrix)
Hi everyone,
There are still a few gaps that need filling: feedback, additional suggestions, etc. are very welcome

On 15 Feb 2019, at 18:38, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Hi all,

apologies this took a while. 5 weeks to go to the event!
I created https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification which contains information about the venue, hotels and travel

I also added a registration form: please fill this out if you want to attend (even if just remotely): see https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification#Registration_.28both_in_person_and_for_remote_participation.29

I started to put in some thoughts with regards to the agenda: I will be looking for volunteers to help with some of the content. I am working with EPAM on some of these, but others are welcome to join.
A scratchpad of ideas which will eventually become an agenda are here: https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit 

If you need a visa invitation letter, there is a 3 working day turnaround. Please contact me via my Citrix email address as outlined in the Wiki page if you need an invitation letter

Best Regards

On 4 Feb 2019, at 20:25, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Hi all,

from my perspective we have enough momentum to move forward, albeit some prospective attendees are still confirming their travel plans. I can accommodate a maximum if 15, but possibly, a few more. With this in Mind, please start booking flights.

The Citrix office in Milton, just outside of Cambridge
Citrix Systems:
101 Cambridge Science Park Rd, Milton
Cambridge CB4 0FY

The event will be held on Monday March 25, and ends on the 26th. I expect days to go from 9:00 to 17:00 and some beverages and food will be provided
EPAM will host an evening event on the 25th

With regards the agenda, I will work selected community members on it.
The agenda is yours, so please prepare and be specific about the technical, community, process and maybe financial problems we have to solve.

Remote Participation
I will still need to test this and provide more feedback

I will set up an ad-hoc google doc

Getting To Cambridge/Accommodation
London Stansted is the easiest airport to fly to: there is a direct train that goes frequently and take 30-40 minutes
You may have to use London Heathrow you come from the US, China or Japan. In that case, you can take a fixed rate taxi: see http://www.expressairporttransport.co.uk/Taxi-Cambridge-To-Heathrow-Airport

The key question you will have to decide upon is whether you stay in the town centre, which is stunning, but it may take 30 mins to the Citrix office, or whether you stay close tp the office. I will provide more info in due time


On 23 Jan 2019, at 10:16, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Hi all,

it looks as if March 25/26 in Frankfurt or Cambridge is the best option. For Matt, this would mean that he can only attend the first day, but I believe this would be OK. Maybe Robin can attend the second day, instead of Matt. Before we finalise the dates, I will need to secure the meeting space. I will be able to do this in the next few days and will send an update as soon as this is done.

Note that we had a few people on this list which have replied to me privately. Please let me know privately or publicly whether March 25/26 would be suitable for you. We can in parallel work on the agenda.
Best Regards

On 16 Jan 2019, at 13:09, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

On 16 Jan 2019, at 12:16, George Dunlap <george.dunlap@xxxxxxxxxx> wrote:

On 1/8/19 5:59 PM, Lars Kurth wrote:
What I need is 
- Raise your hands if you are interested 
- Let me know of date / location restrictions
- We could try and so some of this via video conference: would you be able to attend if we did open the meeting up to some remote participation

I'm interested.  All the dates mentioned should work for me.


Hi all,

to summarise!

We have a good number of people and organisations interested from pretty one everyone on the list, but it seems the dates won't work for most people. 
Location wise: Germany (Frankfurt) and/or UK (Cambridge) work for most, except for representatives from Dornerworks and Starlab, who would dial in for some of the meetings 
There seems to be a slight bias for Cambridge, as we have most of our maintainers there. 

Automotive vendors would be happy to align with automotive meetings/events (even in Japan), but that won't work for the committers as they won't normally be able to travel. 
I also have two organisations which could potentially host in Cambridge and one in Germany (Frankfurt). But the venue depends partly on the dates. This tells me, that we should choose either Frankfurt or Cambridge for the event.

In terms of numbers we are roughly looking at 10-12 who could attend physically, but it could be more

To move forward, I thought I would expend the time horizon a little bit via the following doodle poll: https://doodle.com/poll/anvfr2hk2t8gy9a8
Note that you can specify suboptimal dates by clicking twice: also, if you have any constraints on location, etc. feel free to make use of the commenting feature.

I will be in the US mid-March and thus excluded these dates. I also excluded March 28/29: because of Brexit, it is possible that there would be some travel chaos at least in the UK. 


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