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[Xen-devel] Changes to Outreachy program : need URGENT input from mentors (was Re: Preparing for GSoC and Outreachy )

Hi all, (mentors on CC list)

a quick note that there are significant changes to Outreachy this year, which in my view will make it a little harder to participate.

* This round, instead of having communities create landing pages on their own websites or wikis coordinators and mentors will create accounts on the Outreachy website
* This means we would have to copy projects from our wiki to https://www.outreachy.org - I don't know what the template is yet, but this may create some extra work for mentors 
* The Outreachy application period opens in two weeks, on February 12.
* Apart from this, there is fairly little information on the timeline and process for this round and Outreachy mail ended up in my spam folder: I was polling the website for info and there was not much 

Current status:
* I have claimed the Xen Project page on https://www.outreachy - waiting for it to be approved (I tried with an xenproject.org alias which did not work)
* We have funding for one intern (maybe more) and thus qualify. Whether I can find more funds, depends on the cost of the developer summit. Hopefully I will know more this week (I expect concrete developer summit proposal this week)

Need input:
* For us too participate I need at least 3-4 mentors and projects to be added to https://www.outreachy.org 
* If you are willing to do this, please raise your hand now by replying to this thread or contacting me privately and I will help 

Best Regards

On 8 Jan 2018, at 15:19, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Hi All,

it's this time of the year again to prepare for GSoC/Outreachy! The application deadline for orgs is January 23 - February 11: ideally we will have a good updated lists of projects by then as Google will look at the quality of the project list. I will also need co-org admins: @Mindy are you willing to do this again? Maybe also someone from the Unikraft project. That helps ensure that we have reps from various subproject that ensure that we don't miss deadlines.

Best Regards

Existing Projects (for people on the CC list)
If you are CC'ed you have one or several projects listed on https://wiki.xenproject.org/wiki/Outreach_Program_Projects ... What I need you to do is to

a) Weed out any projects that have been completed or are not relevant any more
  @Mindy: For MirageOS folks, please check and update https://github.com/mirage/mirage-www/wiki/Pioneer-Projects and do the same

b) Decide whether you still want to mentor:
  This requires some of your bandwidth from mid-Feb to March 2018 to work on small projects
  The actual work happens from May 14 - Aug 14

  If not, please reply and list projects affected
  If yes, please also do so and I will update the Verified field accordingly

c) Add any new information to existing projects as relevant.

New Projects
Feel free to add new projects to the list, but if you do so please let the list know. We are not going to be very strict with https://wiki.xenproject.org/wiki/Outreach_Program_Projects#Conventions_for_Projects_and_Project_Mentors, but getting someone else to review your proposal is a good idea.

I created a place-holder for Unikraft at https://wiki.xenproject.org/wiki/Outreach_Program_Projects#Unikraft as Unikraft project members indicated they want to participate.
You probably do want to set expectations with regards to start-up tasks and come up with a set of tasks to act as a filter for applicants (e.g. showing that they set up the environment, etc.)

Specific Improvements to the project documentation

Hypervisor start-up tasks
https://wiki.xenproject.org/wiki/Xen_Project_Development_Projects contains: "An easy way to get started (and show that you can set up the Xen Development Environment, fix an issue, build and test Xen, submit a patch, etc.) is to address a suitable number of Coverity Scan issues. Ask on xen-devel@ for a set of suitable Coverity issues. Note that this does not require any access to the Coverity scan results. Open bugs to fix under the Small Code Contribution Requirement can also be found on bugs.xenproject.org"

Do we want to change this? Finding small get started projects is always a little bit of a problem. Maybe we can prepare a better list somewhere.

In-tree vs. Wiki based projects
We could also decide to move Hypervisor related ideas in-tree somewhere and generate a list if that makes things easier. But this is not necessary, in particular given with everything that is going on. I just wanted to raise this as an option: I am not particularly wedded to using the wiki.

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